Admin Assistant

JOB OVERVIEW
JOB TITLE : Admin Assistant
DEPARTMENT  Admin
Report to   Project Manager
LOCATION: Sana’a

Females are highly encouraged to apply

ABOUT Building Foundation for Development:
BFD is a non-governmental and non-profit Yemeni organization, that was established in 2014. BFD is a leading humanitarian-based and development-oriented organization, which over the years extended its coverage to several governorates, with a mission of working in a humane and transparent manner for the vulnerable groups in society and the affected groups through the implementation of sustainable development and relief programs of the highest quality. Responding to all areas of humanitarian sectors, BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and through adherence to the Core Humanitarian Standards (CHS).

GENERAL JOB DESCRIPTION

DUTIES & RESPONSIBILITIES

• Provide administrative and logistical support to the project team, including scheduling meetings, arranging travel, and maintaining project files and records.
• Collect, analyze, and present data related to the project’s progress and impact, including preparing regular reports and updates for stakeholders.
• Assist with monitoring and evaluation activities, including data collection, analysis, and reporting.
• Contribute to the development and implementation of project activities, including coordinating with partners and stakeholders.
• Prepare project-related documents, such as reports, presentations, and proposals.
• Assist with budget tracking and financial reporting.
• Support the organization of events, workshops, and meetings related to the project.
• Communicate with project partners, stakeholders, and beneficiaries, as needed.
• Contribute to the development and implementation of project activities, including coordinating with partners and stakeholders.
• Archiving all documents on the proper files for any required accountabilities.
• Perform other duties as assigned by the project officer.

Experience and Qualifications

• Bachelor degree in a relevant field.
• A minimum of 1 years of relevant experience in an equivalent position.
• Prior international donor project experience is preferred.
• English efficiency and experience in English reports.
• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
• Professional level in English and Arabic is required

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines.

Equal Opportunities: The role holder is required to carry out the duties in accordance with the BFD Equal Opportunities and Diversity policies and procedures.

Comply with all BFD’s policies :(Safeguarding policy, Code of conduct, Child protection, Safety & Security policy.) and other relevant policies and procedures.

How To Apply :

Important Note: All interested applicants matching with the requirements of the position should submit a CV and Cover Letter in English, and supporting documents (copy of valid ID, Diplomas, Work certificate and any other relevant certificate) through the following link: Please do not apply unless you meet minimum application requirements, otherwise, you will not be considered. The only way to apply for a position with BFD is through the link that is shared in the advert of YemenHR.com or the formal www.bfdint.org website. Applications that do not have enclosed a valid copy of the ID card and Degree will NOT BE CONSIDERED!

Note : Priority will be given for candidates from the Governorate and residing in it.
Please note that only short-listed candidates will be contacted!
No Fee:

BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).