Admin Assistant

• Provide administrative and logistical support to the project team, including scheduling meetings, arranging travel, and maintaining project files and records.
• Collect, analyze, and present data related to the project’s progress and impact, including preparing regular reports and updates for stakeholders.
• Assist with monitoring and evaluation activities, including data collection, analysis, and reporting.
• Contribute to the development and implementation of project activities, including coordinating with partners and stakeholders.
• Prepare project-related documents such as reports, presentations, and proposals.
• Assist with budget tracking and financial reporting.
• Support the organization of events, workshops, and meetings related to the project.
• Communicate with project partners, stakeholders, and beneficiaries as needed.
• Contribute to the development and implementation of project activities, including coordinating with partners and stakeholders.
• Archiving all documents in the proper files for any required accountabilities.
• Perform other duties as assigned by the project officer.
• Prepare weekly records of logistics fleet management activities.
• Update the procurement tracking sheet on a daily basis.
• Liaise with the BFD main office on all items that are not locally available.
• Maintain regular follow-up with suppliers to ensure timely delivery of goods as per contracts signed.
• Ensure assets register and inventory for the offices are up-to-date at all times.
• Constantly monitor inventory tagging and recording in accordance with the BFD/Donor guidelines.
• Ensure BFD warehouses are managed according to BFD warehouse management guidelines and records are well maintained.
• Ensure that all items in the warehouse are properly numbered and tagged and all deliveries and goods issued are properly recorded.
• Assist in vehicle fleet management, including the distribution of working tools/building materials transport needs.
• Ensure all vehicles meet BFD requirements for safety management of vehicle running logs, booking, and assignment of vehicles.
• Assist in monitoring the carpool to ensure optimal use, which includes service and maintenance, etc. Ensure that logbooks are always filled in and maintain an updated overview of expenses for each vehicle.

• Bachelor’s degree in a relevant field.
• A minimum of 1 year of relevant experience in an equivalent position.
• Prior international donor project experience is preferred.
• English proficiency and experience in English reports.
• Computer literacy in word processing, spreadsheets, and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint).
• Professional level in English and Arabic is required.

Note: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date as applications and CVs will be reviewed as they are submitted and interviews will be conducted on a rolling basis.

Females are highly encouraged to apply.

Note: Priority will be given to candidates from the Governorate and residing in it. Please note that only short-listed candidates will be contacted!

No Fee: BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).