| JOB OVERVIEW |
| JOB TITLE |
MEAL Officer |
| DEPARTMENT |
MEAL |
| Report to |
MEAL Manager |
| LOCATION |
Aden Branch Office, with regular field visits to every BFD project implemented in Aden office |
| Closing Date |
20 Aug 2025 |
| GENERAL JOB DESCRIPTION |
| MAIN PURPOSE: The MEAL Officer supports the overall Monitoring, Evaluation, Accountability, and Learning (MEAL) functions for the project. Serving as Aden Branch Supervisor, the post-holder provides strategic MEAL oversight for all projects and sectors managed from the Aden branch—coordinating directly with every Project Manager (WASH, Health, Nutrition, Food Security & Livelihoods, Protection, Education, Shelter/CCCM, etc.) to ensure coherence and quality. S/he will design, implement, and maintain robust MEAL systems; track performance against project indicators; ensure accountability to beneficiaries; and facilitate continuous learning to improve programming. |
| DUTIES & RESPONSIBILITIES |
| Planning and Coordination |
- Collaborate with all Aden-based Project Managers and their teams to ensure timely planning and implementation of start-up activities, aligned with each sector’s work plan.
- With the MEAL Manager, design and implement a comprehensive MEAL plan based on each project’s logframe and work plan to measure progress against targets.
- Develop and maintain performance-tracking tools (IPTT) for every project, ensuring activities are tracked and reported according to agreed milestones.
- Ensure all project staff understand and adhere to their project’s logical framework, indicators, and objectives.
- Provide technical supervision and guidance to MEAL focal points across Aden-based projects, harmonising tools and methodologies between sectors.
|
| Monitoring and Data Collection |
- Develop monitoring tools, templates, and checklists to systematically measure project outputs and outcomes across all components.
- Provide technical support and guidance to field staff for routine data collection and reporting.
- Conduct trainings for project teams on MEAL processes, best practices, and data-collection methodologies.
- Conduct scheduled and ad-hoc field visits throughout Aden Governorate, coordinated with the relevant Project Manager, to verify implementation and track progress; compile findings into Field Monitoring/Evaluation Reports with action points.
|
| Evaluation and Learning |
- Plan and implement baseline surveys, Post-Distribution Monitoring (PDM), On-site Distribution Monitoring (ODM), Daily Distribution Monitoring (DDM), mid-term and end-line surveys/evaluations; prepare ToR and design appropriate methodologies.
- Analyze data to identify trends, measure impact against targets, and produce monthly/quarterly performance reports for internal learning and donor compliance.
- Record lessons learned, good-practice case studies, and success stories; share recommendations with project staff and management to inform adaptive management and strategic planning.
|
| Accountability to Affected Populations |
- Implement BFD’s Complaints and Feedback Mechanism (CFM), ensuring multiple channels (hotline, media, suggestion boxes, etc.) are available.
- Provide on-site sensitization so beneficiaries understand how to raise feedback and complaints through various channels.
- Manage the CFM log, analyze and verify complaints, and ensure timely follow-up until closure; regularly update the MEAL Manager on status.
- Produce monthly CFM reports, highlighting key issues, resolution rates, and lessons learned.
|
| Quality Assurance & Compliance |
- Verify the quality and status of supplied items before pre-positioning; ensure warehouses and storage meet safety requirements.
- Organize and supervise ODM to ensure distributions adhere to donor standards and safety protocols.
- Oversee appropriate distribution-site selection to minimize travel distances and prioritize safety and convenience for vulnerable groups.
- Implement routine data checks and validate incoming data to maintain integrity and accuracy.
|
| Reporting |
- Work with the field staff to complete timely, high-quality daily, weekly, monthly, quarterly, annual, and final reports.
- Ensure reporting meets donor requirements, accurately reflects progress against indicators, and addresses variances or challenges.
- Maintain proper electronic and hard-copy archiving for all MEAL documents; ensure frequent data backups to mitigate data-loss risk.
|
| Team Coordination & Capacity Building |
- Provide supportive supervision and on-the-job training for MEAL and field staff.
- Foster collaboration between the MEAL team and project staff to streamline data flow and strengthen shared learning.
- Line-manage MEAL Assistants/Data Collectors assigned to Aden-based projects; conduct regular coordination meetings with Project Managers to review MEAL performance.
- Work with the MEAL Manager and Project Managers to review performance, propose adjustments, and drive continuous improvement.
|
| Other Duties |
- Represent the Aden branch MEAL function in coordination meetings, clusters, and donor visits, ensuring all sectoral Project Managers are informed and engaged.
- Perform any other relevant duties assigned by the supervisor to support successful implementation.
|
| Required Qualifications & Skills |
- Bachelor’s degree in Statistics, Engineering, Social Sciences, or a related field.
- Advanced certificate/postgraduate study in Monitoring & Evaluation, Project Management, or Humanitarian Practice (highly desirable).
- Excellent command of English (speaking & writing) and strong working knowledge of Arabic.
- Strong communication, presentation, and reporting skills.
- Minimum two (2) years of progressive MEAL experience, including at least one (1) year supervising MEAL staff across multiple projects/sectors.
- Experience in routine and end-of-project evaluations, MEAL plans, and informative report production.
- Good knowledge of ERPNext.
- Strong proficiency in MS Office and data-collection/analysis platforms (Kobo Toolbox, SPSS, Power BI/Tableau, ArcGIS, etc.).
- Proven ability to integrate resource-management components in community and livelihood-resilience programming.
- Prior experience coordinating with diverse Project Managers (WASH, Health, FSL, Shelter, Protection, Education) and harmonising MEAL tools across projects.
- Previous INGO/NGO project experience is an asset; understanding of sustainable development, community development, and social/gender issues.
- Experience with project development and results-based management methodologies; conducting surveys with community participation and accountability.
- Excellent organizational skills; knowledge of humanitarian principles and protection mainstreaming.
- Willingness to conduct frequent field visits throughout Aden Governorate.
|
| Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines. |
| Equal Opportunities: The role holder is required to carry out the duties in accordance with the BFD Equal Opportunities and Diversity policies and procedures. |
| Comply with all BFD’s policies: (Safeguarding policy, Code of Conduct, Child Protection, Safety & Security policy) and other relevant policies and procedures. |
| How To Apply: |
| Important Note: All interested applicants matching the requirements of the position should submit a CV and Cover Letter in English, and supporting documents (copy of valid ID, Diplomas, Work certificates, and any other relevant certificates) through the following link: Apply Here. Please do not apply unless you meet the minimum application requirements; otherwise, you will not be considered. The only way to apply for a position with BFD is through the link shared in the advert on YemenHR.com or the official www.bfdint.org website. Applications without a valid copy of the ID card and degree will NOT BE CONSIDERED!
Note: Priority will be given to candidates from the Governorate and residing in it. Please note that only short-listed candidates will be contacted!
No Fee: BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). |
