Finance & Admin Assistant

• Handling financial tasks.
• Review and audit payment requests to ensure completeness and compliance.
• Direct the activities of the Field Office’s accounting staff ensuring the completion of all accounting activities and reporting to meet BFD and donor requirements.
• Manage funds in accordance with the systems established for financial management and in line with BFD financial management policies and procedures.
• Manage all budgets for the project within the system.
• Work closely with Programs for preparing annual plans and budgets.
• Ensure that the financial management systems are updated, functional, timely, correct, and strictly followed.
• Review payment request documentation to follow payment processes.
• Prepare day-to-day financial payment vouchers.
• Ensure that financial rules, regulations, and procedures are followed.
• Daily management of financial issues, including ensuring all bills are paid correctly and timely.
• Monitor all services and their payments.
• Support logistical activities according to the established guidelines.
• Ensure that all procurements meet set standards and policies.
• Manage and supervise payments, consultancy fees, Per Diems, etc.
• Check invoices, activity, account coding, and ensure correct preparation of vouchers.
• Report promptly on any administrative or financial irregularities encountered.
• Take a proactive role in identifying appropriate solutions during the implementation of activities.
• Actively plan and implement a financial capacity-building plan for the program team.
• Prepare, with the support of program staff, quarterly and yearly detailed activity-based budgets corresponding to activity plans.
• Prepare and forward monthly reports to the Finance Manager.
• Prepare the quarterly cash request in consultation with Program Officers as well as the Program Delegate.
• Ensure that financial transactions are classified, recorded, and summarized properly.
• Ensure an effective filing system and maintenance of asset and inventory lists.
• Maintain the equipment and ensure regular service checks and repairs.
• Participate in periodic reviews, audits, and evaluations, when requested.
• Participate in weekly staff coordination meetings and other relevant meetings, when required.
• Ensure preparation of the financial documents for external and internal audits.

• Bachelor’s Degree in accounting is required.
• Minimum of 1-year relevant experience.
• Knowledge of computerized accounting software.
• Prior working experience with NGOs.
• Very good communication and reporting skills in written and spoken English.
• Excellent in using Microsoft Office including Word, Excel, PowerPoint, and emails.
• Strong organizational skills and good ability to make proactive suggestions.
• Calm, listens rigorously, able to work under pressure, and handles stressful situations.
• Team player, and able to work independently.

Please do not apply unless you meet minimum application requirements, otherwise, you will not be considered. The only way to apply for a position with us is through the above link.

Note: Priority will be given for candidates from the Governorate and residing in it. Please note that only short-listed candidates will be contacted!