Accountability and Transparency

Transparency & Accountability

We only have not worked to implement our development and relief programs and ensuring that the target groups and stakeholders are informed and consulted, but we also make them participate in decision-making processes by involving them in projects design and implementation, this participation makes the target groups become not just beneficiaries but partners.

BFD (Building Foundation for Development) works in implementing many developments and relief programs based on the priorities of community needs and humanitarian response plans in collaborating with local communities and local regional and international partners. This aims to improve the living conditions of the target groups in society in a tangible, realistic and sustainable way. BFD also strengthens relationships of trust and integration with stakeholders (donors – partners) and acting responsibly towards the target groups and making sure to provide accessible information in a timely manner. In addition, BFD ensures that the beneficiaries obtain satisfaction by developing complaints mechanisms that can be safely accessed and working to respond and give feedback.

We only have not worked to implement our development and relief programs and ensuring that the target groups and stakeholders are informed and consulted, but we also make them participate in decision-making processes by involving them in projects design and implementation, this participation makes the target groups become not just beneficiaries but partners.

Compliance:

BFD is committed to applying the highest ethical standards and maintained an environment that respects ​​BFD’s staff, partners, donors, and beneficiaries, and BFD is also committed to acting responsibly and with integrity. BFD always seeks not to harm others while providing services.

The policies, processes, and procedures followed in BFD are characterized by integrity, humanity, impartiality, and independence, which are considered our values ​​that we are keen to implement and adhere to whatever the situation is.

During the work, BFD is committed to applying the following standards and principles:

• Code of Ethics for the International Red Cross Red Crescent Movement.
• Applying the CHS.
• Minimum Standards for Humanitarian Response (Sphere).

BFD’s Activities to Implement Transparency and Accountability:

BFD sought to enhance the transparency and accountability principles through the implementation of many procedures and established partnerships and relationships with the relevant authorities, including:

Accountability and Integrity Procedures:

BFD has a legal responsibility and duty to protect the assets and financial resources obtaining from donors, therefore employees are obligated to comply with all applicable standards and policies recorded in financial information. Financial data and records are kept up-to-date, accurate, complete and disclosed to authorized stakeholders (beneficiary communities and local, regional and international partners). Compliance with financial and accounting policies and standards, donor requirements, and applicable laws and regulations is also maintained.

• All BFD’s operations are subjected to an internal audit by the internal audit department, which enjoys administrative independence and follows DFD’s executive management.
• The internal audit is carried out in accordance with BFD’s policies and work standards and donors’ requirements.
• The internal audit aims to correct and address inappropriate activities to avoid their occurrence in the future.
• The internal controls in all BFD’s operations are implemented by the Board of Directors, executive management, and the employees themselves.
• Contracting with external auditing companies to carry out audits for all BFD’s activities and procedures.
• Donors carry out periodic reviews of the agreements’ implementation level signed with the BFD by reviewing the implemented activities, budget, timely programs, and all related procedures.

• All BFD’s operations are subjected to an internal audit by the internal audit department, which enjoys administrative independence and follows DFD’s executive management.
• The internal audit is carried out in accordance with BFD’s policies and work standards and donors’ requirements.
• The internal audit aims to correct and address inappropriate activities to avoid their occurrence in the future.
• The internal controls in all BFD’s operations are implemented by the Board of Directors, executive management, and the employees themselves.
• Contracting with external auditing companies to carry out audits for all BFD’s activities and procedures.
• Donors carry out periodic reviews of the agreements’ implementation level signed with the BFD by reviewing the implemented activities, budget, timely programs, and all related procedures.

Within BFD’s activities and interventions, the risk is defined as a potential constraint that is not assured to occur, and when it occurs, it leads to undesirable results that may affect BFD’s ability to carry out tasks as planned. In this regard, BFD does the following criteria of risk management:

• Risks are analyzed and categorized in accordance with the applicable risk management policy in BFD, and risks are mitigated by using appropriate preventive and corrective procedures and controls.
• Preventive measures and controls are established according to good humanitarian practices, taking into account lessons learned from previously identified interventions and incidents, and also taking into account the environment and geographical areas in which BFD works.
• Risks are identified and analyzed before the implementation of the intervention, and the monitoring and follow-up process for risk development continues throughout the implementation period.
• The risk management process is managed by a specialized committee at the level of senior management and at the sector level, and it is also managed by the project management and reviewed periodically according to international safety and security standards.

BFD is committed to procuring goods/materials transparently in all cases (regular and emergency), where the purchase process is made according to BFD’s procurement policies and procedures. BFD also ensures that donors’ requirements and related laws are met in a high professional practices manner to achieve the three main purchasing factors for BFD’s services (Quality, Time and Price).