Grants Assistant

Safeguarding at BFD is committed to the community members we work with and the beneficiaries we serve. As part of this commitment, BFD has zero tolerance for violations of our Code of Conduct (Sexual Abuse of Beneficiaries and Community Members (PSEA), Anti-Trafficking Policy, Child Safeguarding Policy, BFD Ethics Complaint and Whistleblower Policy, Sexual Misconduct in the Workplace Policy, Discrimination, Harassment and Bullying Policy, and Anti-Fraud and Corruption).

People Department is responsible for Planning and designing for programs to be funded for BFD and sub/partners (if valid) based on BFD’s and Donor’s mission; announcing and promoting available grants; Design and review proposals, facilitating program development related to content, managing donor approval processes and communications

ESSENTIAL JOB FUNCTIONS:

·       Exanimating updated grants continuously that are uploaded on the Derby and Forcast websites and other international fundraising platforms, in line with the interventions and experiences of BFD in all humanitarian sectors, in compliance with BFD policies and procedures.

·       Conduct an integrated analysis of all available grants of direct and indirect donors through BFD’s membership of funding websites , such as the Development Aid platform and others. In order to ensure BFD’s eligibility for obtaining the targeted fund before proceeding submission of technical & financial proposals , concept note, expression of interest.

·       Contribute to the development and revision of funding proposals, budgets and donor reports.

·       Ensure that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.

·       Ensure the process of sustained communication with UN volunteers to determine all their requested responsibilities after obtaining the final approval from concerned managers in order to facilitate the completion of tasks at grants unit and other departments.

·       Ensure quality of program writing, including program activity plans, reports and informal updates.

·       Collaborate with Program Team on grant recommendation review from a grants administration legal compliance perspective.

·       As delegated, act as sub-focal point for all queries and information requests from BFD in clusters, meetings, working groups and any other donors related communication in case the grants or programme managers are not available.

·       Support the coordination and consultation with Programme Sector Leads, Finance, HR and Operations Team (including Logistics, Procurement and tendering) and that necessary support adequately is budgeted policies and procedures.

·       Support the coordination and consultation with Programme Sector Leads, Finance, HR and Operations Team (including Logistics, Procurement and tendering) and that necessary support adequately is budgeted policies and procedures.

·       Rreviewing and approving sub/implementation partner reports prior to payments, reviewing and approving the pre-grant documentation, sub-agreement and any modifications.

·       Prepare reports for donors, partners, government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner.

·       Advise staff on contractual and grant issues, Donor regulations, and BFD policies and procedures that are related to subaward management and risk mitigation in the different working environment.

·       Maintain program files and ensure copies of donor concept notes, proposals, contracts and reports are correctly filed.

·       Provide solid advice to sub-awardees on audit requirements.

·       Develop, manage, and monitor subaward.

·       Perform other tasks as assigned by executive director and Grants Manager.

QUALIFICATIONS AND EXPERIENCE

·       Minimun of a bachelor’s degree or equivalent experience with certificate/training in Engineering, Buisnees Management or a related field.

·         Minimum one to two years’ experience in Grants department (Writing proposals , overall budget) with humanitarian organizations.

·        Skilled writer and synthesizer of diverse and complex information, helping teams generate new insights into their work, the needs of their country and the region, and how program impact can be scaled.

·       Ability to understand the larger picture while remaining focused on the details.

·       Strong communication and facilitation skills and ability to establish good working relationships with colleagues and stakeholders in a sensitive environment. S/he must be able to respond quickly to requests for information.

·       Excellent organizational skills and interpersonal skills.

·       Proficiency with MS Office software required.

·       Supervisory and problem solving skills.

·       Fluency written and spoken in English and Arabic.

SUCCESS FACTORS:

·       The most successful BFD staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments with an appropriate sense of humor and make effective written and verbal communication a priority in all situations

Diversity, Equity & Inclusion:

·       Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different cultures, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

·       We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity:

·       We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin.

Safeguarding & Ethics:

·       BFD is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to BFD Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

Environmental Conditions:

·       BFD Team members represent the Foundation both during and outside of work hours. Team members are expected to conduct themselves in a professional manner and respect laws, customs and BFD’ policies, procedures, and values at all times and in all in-country venues. Must be willing to travel throughout the country and be available for emergencies.

ORGANIZATIONAL LEARNING:

·       As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve – we expect all team members to commit 5% of their time to learning activities that benefit BFD as well as themselves.

ACCOUNTABILITY TO PARTICIPANTS:

·       BFD team members are expected to support all efforts toward accountability, specifically to our participants and to international standards guiding international relief and development work, while actively engaging participant communities as equal partners in the design, monitoring and evaluation of our field projects.

Core Humanitarian Standards (CHs): The BFD workers must adhere to Humanitarian standards the values and principles outlined in BFD policy – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the BFD Employee and enforces policies on Code of Conduct from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation

Equal Opportunities The role holder is required to carry out the duties in accordance with the BFD Equal Opportunities and Diversity policies and procedures